Privacy policy

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Oxfordshire Inclusive Economy Partnership Privacy Notice

Oxfordshire Inclusive Economy Partnership is a group of key partners working together to create a more equal and sustainable region that creates opportunities and benefits for all people within the county.

The Oxfordshire Inclusive Economy Partnership manager is employed by Oxford City Council and the communications co-ordinator is employed by South Oxfordshire and Vale of White Horse District Councils as the lead partners on behalf of the six local councils of Oxfordshire (Cherwell District Council, Oxford City Council, Oxfordshire County Council, South Oxfordshire and Vale of White Horse District Councils, and West Oxfordshire District Council). South Oxfordshire and Vale of White Horse District Councils (the councils) take the role of Data Controller for the Oxfordshire Inclusive Economy Partnership.

The councils understand the importance of ensuring that personal data is always treated lawfully and appropriately and that the rights of individuals are upheld. You have a right to be informed about how and why your personal information is being processed. This document fulfils that obligation and provides specific information relating to how your personal data is collected, used and shared.

South Oxfordshire and Vale of White Horse district councils’ data protection pages, and set out our obligations under the Data Protection Act 2018 and the UK General Data Protection Regulation (UKGDPR) and provide links to our privacy policy.

Purpose of our Processing

We will only ever collect, store and use your personal data when we have an identified purpose and reason to do so. The Oxfordshire Inclusive Economy Partnership processes data for the purposes of:

- Participation in Oxfordshire Inclusive Economy Partnership working groups and steering groups - communicating with members of these groups about the work of the Partnership and meetings updates.

- Communicating with and supporting organisations who have signed the Oxfordshire Inclusive Economy Charter.

- Applications to attend workshops and events – collecting the name, email addresses, job title and organisation of prospective attendees of events to communicate about the event.

- Public consultations and reviews - collecting the name, email addresses, job title and organisation of consultees.

- Communicating about and promoting the work of the Partnership – where you have given express permission to be contacted about the work of the Oxfordshire Inclusive Economy Partnership and ways that you can get involved, we will contact you via your preferred contact method.

How we collect your data

We collect your data when you contact us asking to be kept informed, when you sign up to our mailing lists or when you participate in workshops and events and opt in.

Lawful basis for processing personal data

We only process your personal data where we have a lawful reason to do so as set out in Article 6 of UKGDPR and for the purposes described above we are relying on your consent under Article 6(a).We use opt-in consent to send you the information listed above by email, text message (SMS) or telephone (if you are registered with the Telephone Preference Service).We respect your right to update the way we get in touch with you about our work at any time.

Types of personal data being processed

  • IP address
  • email address
  • name
  • telephone number
  • job title
  • organisation
  • gender*

Special categories of personal data being processed

  • disability (only a yes/no)*

Our lawful basis for processing special category personaldata is your explicit consent under Article 9(a) of UKGDPR.

* Accessibility and Equalities

We may ask you questions about your gender or whether you have a disability. We appreciate that it may seem unrelated or possibly intrusive when we ask these questions; however, the information helps us to deliver fair and accessible services and to positively promote inclusion. We will only ask about disability when we are running events and need to ensure accessibility for all attendees. We will not retain this data beyond the event.

We also have a duty under the Equality Act 2010 to ensure that our communications are accessible to all. All questions are optional, so if you do not feel comfortable providing the information, you can skip these questions. This data will be used for monitoring and reporting, and we will never publish the information in a way that could identify individuals.

Who your data may be shared with

The Oxfordshire Inclusive Economy Partnership includes all six local authorities in Oxfordshire (Oxfordshire County Council, Oxford City Council, Cherwell District Council, South Oxfordshire and Vale of White horse District Councils, and West Oxfordshire District Council). We may need to share your data with these organisations for the purposes of organising meetings or events. We may also share your personal information when there is a legal duty to do so, or we feel there's a good reason that's more important than protecting your privacy. This doesn't happen often, but we may share your information:

  • in order to find and stop crime and fraud
  • if there are serious risks to the public, our staff, or to other professionals
  • to safeguard the protection of a child or vulnerable adult

Sharing data outside the united kingdom

The councils process your data within the UK.

Our service provider Mailchimp which we use to send out marketing emails to people who have opted in has servers outside the UK. Their terms state that when they process data that originates from the UK, they shall process such data in compliance with the standard contractual clauses in accordance with data protection legislation.

data retention

Your data will be retained for the duration of the partnership. We will regularly check to ensure you are still happy for us to retain your details for the stated purposes.

Automated decision making

Neither the councils nor our contracted service providers utilise any automated individual decision-making.

Your rights

You have the following rights over your personal data:

  • to withdraw consent
  • to ask for the information that we hold about you
  • to ask us to change the information we hold about you if it is wrong
  • to ask that we suspend processing your data for a short while if appropriate
  • to request that your data is deleted
  • to data portability

If you wish to exercise these rights please email the council on

If you believe we have not handled your personal data as we have described here, please email and your concerns will be fully investigated. If, after we have investigated your concerns, you are not satisfied with our conclusion, you have the right to refer the matter to the Information Commissioner’s Office (ICO), website: ICO Complaints.

Contact details are as follows: Tel: 0303 123 1113 / Address: Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.

We reserve the right to update or revise this privacy notice at any time.

Last updated: December 2023